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Thank you for your interest in Port Orange Family Days. This flyer contains important
information that is intended to answer most questions pertaining too event registration
and set up. Please save this information and make sure that the person responsible for
setting up receives it.
Registration
- Expo, Parade and Food Vendor entry forms are enclosed. A completed entry form, with payment, must be received for spaces to be reserved.
- All registrations must be received by September 12, 2008 to be listed in the Family Days Magazine, on the Web Site and Map. Entries received after September 12, 2008 will be charged a $25.00 late fee - No exceptions.
- Entry forms must be filled out completely or space will not be assigned. This is necessary to properly assign spaces. Any equipment brought to the expo must fit in to the assigned 10' X 10' space. (If you have trailers, displays, grills, etc. that is larger that 10' x 10' you will need to reserve two spaces) Non-Profit Organizations that plan to sell and/or cook food - must indicate this on the entry form. Grills, trailers and cooking equipment can only be accommodated in a limited number of locations.
- New this year! There will be a limit of 2 spaces per business/organization allowed to insure that we have space for everyone to participate.
- Businesses may sell merchandise. Items sold will be limited to the normal products or services that your business sells. All businesses must provide a copy of a Business License valid in Volusia County.
- All Non Profits must provide a Current copy of their Internal Revenue Certification 501C (3) with their organizations name on it.
- To advertise in the Family Days Magazine (to be published on October 1, 2008 circulation 40,000) Contact Jane Katona at (386) 681-2451 before September 8, 2008
Port Orange Family Days Community Trust
P.O. Box 290610, Port Orange, FL 32129
Phone: (386) 506-5935 E-mail: info@familydays.com
Website: familydays.com
Booth Information
- Spaces are approximately 10' x 10'. Nothing may be set up or stored outside of this space, nothing may be stored on, set upon, or across the sidewalks. This is to provide for emergency access by the Police and Fire Rescue Departments. If additional space is needed for any reason you must pay for a second space.
- To make set up and breakdown easier there will be a limited number of Booth Packages available to rent on a first come first served basis. Packages include the use of: 1 - 10' X 10' tent, tent weights, 1 - 6' table, and 2 chairs set up in your space for Saturday and Sunday. See cost information below.
- All materials (table, chairs, tents, weights for tents, extension cords, etc.) must be furnished by the exhibitor. Unless a Booth Package is purchased from Family Days.
- All vendors are encouraged to use a white pop up tent.
- All tents must have weights for wind safety. (NO STAKES in the grass or streets.)
- A limited amount of electricity is available around the lake. Exhibitors may purchase (1) one electrical connection on a first come, first served basis. See entry form.
- Space Location
- Lakeside spaces are located on the road inside the double yellow line.
- Outside spaces are located on the grass.
- Booth Display Contest Prizes will be awarded for Most Congenial, Closest to Theme, and Best Decorated. This years theme is: "We Are Family" Prizes will be a free both at next years Family Days
- All exhibitors must provide their own trash cans, trash bags and bag their own trash. Trash receptacles are provided for the public only.
Booth Cost
- All spaces are approximately 10' x 10'
- Limit of (2) two spaces per Business or Non Profit Organization
- No space will be assigned until entry form is completed and all fees are paid.
- Family Days is an outdoor event and no refunds will be issued. There is no rain date.
- Businesses - $125.00 per space (you provide all your own materials)
- Booth Package - $325.00 includes one space
- Family Days will set up a tent, table and chairs for you, both days.
- Non Profits - (1) one space no charge
- additional space $125.00
- Booth Package - $200.00 includes first space - (additional space with Booth Package is $325.00)
- Family Days will set up a tent, table and
chairs for you, both days.
- All exhibitors will receive a listing for their business/organization in the Family Days Magazine, on the map and on the Website if entry received by Sept. 8, 2008.
- Entries received after Sept. 12, 2008 will be charged a $25.00 late fee.
Set Up & Break Down
- Information packets will be mailed to the contact person on the entry form (only) approximately one week before the event. These packets will contain all information necessary to set up. No space numbers will be assigned until this time. Please do not call before this time.
- You will receive 1 one unloading pass with a designated set up time and directions for entry to the circle. PASSES ARE FOR UNLOADING ONLY-THEY DO NOT ALLOW YOU TO PARK IN THE CIRCLE. Parking is available in various locations on a first come first served basis. Set up early to get the best parking spaces.
- All vendors are encouraged to take advantage of early set up between noon and dark on Friday, October 3. Final Set Up is between 6:30 & 8:30 am Saturday October 4 and Sunday October 5
- No vehicles will be admitted to the circle on Saturday, October 4 or Sunday, October 5 after 8:30 am and all vehicles must be removed by 8:45 am. No vehicles will be allowed on City Center Circle during the Expo. Any vehicles left unattended on the circle during set up will be towed at the owners expense.
- All exhibits and equipment must be removed Sunday night before dark. Anything left behind will be disposed of.
Food Vendors (Commercial & Non Profit)
- RESTAURANTS & COMMERICAL FOOD VENDORS: Limited number of spaces available. Contact (386) 506-5935 for information . All business must provide a copy of a Business License valid in Volusia County. Vendors must be completely self contained (provide your own generator or gas cooking equipment - no electricity or water will be available) and must participate both Saturday & Sunday. Friday night from 6 to 11 is an optional opportunity.
- All cooking must be done outside of the tent and have a AB fire extinguisher. All grills and hot cooking equipment must be roped off and kept out of traffic areas.
- All Food Vendors Business and Non Profit must include (with entry form) a Volusia County Health Dept. Permit before space will be assigned.
- Electrical system around the lake will not handle a popcorn machine, some coffee makers or other cooking apparatus that draws a lot of power. All electrical items for cooking must be cleared with Family Days staff.
- All trailers must fit in a 10' x 10' space (this includes length of trailer and tongue), or a second space will need to be reserved.
- Trailers must have only the identification of the organization reserving the space. Other logos must be covered or removed.
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Map & Directions
Saturday Oct. 4 & Sunday, Oct. 5, 2008 
Community Expo Information | 