Port Orange Family Days

Registration

Expo, Parade and Food Vendor entry forms will be available on June 1st. A completed entry form, with payment, must be received for spaces to be reserved.
All registrations must be received prior to September 17, 2010. Entries received after September 17, 2010 will be charged a $25.00 late fee - No exceptions.
Entry forms must be filled out completely or space will not be assigned. This is necessary to properly assign spaces.
• Any equipment brought to the expo must fit in the assigned 10' X 10' space. (If you have trailers, displays, grill, etc. that is larger than 10' x 10' you will need to reserve two spaces)
Non-Profit Organizations that plan to sell and/or cook food - must indicate this on the entry form. SEE REQUIREMENTS FOR FOOD VENDORS BELOW! Grills, trailers and cooking equipment can only be accommodated in a limited number of locations.
There is a limit of 2 spaces per business/organization allowed. This is to insure that we have space for everyone to participate.
Businesses may sell merchandise. Items sold will be limited to the normal products or services that your business sells. All businesses must provide a copy of a Business License valid in Volusia County.
All Non Profits must provide a Current copy of their Internal Revenue Certification 501(C )(3) with their organizations name on it.

Booth Information

Spaces are approximately 10' x 10'. Nothing may be set up or stored outside of this space, nothing may be stored on, set upon, or across the sidewalks. This is to provide for emergency access by the Police and Fire Rescue Departments. If additional space is needed for any reason you must pay for a second space.
To make set up and breakdown easier there will be a limited number of Booth Packages available to rent on a first come first served basis. Packages include the use of: 1 - 10' X 10' tent, tent weights, 1 - 6' table, and 2 chairs set up in your space for Saturday and Sunday. See cost information below.
All materials (table, chairs, tents, weights for tents, extension cords, etc.) must be furnished by the exhibitor. Unless a Booth Package is purchased from Family Days.
ALL TENTS MUST HAVE WEIGHTS FOR WIND SAFETY, NO STAKES IN THE GRASS OR STREETS.
A limited amount of electricity is available around the lake. Exhibitors may purchase (1) one electrical connection on a first come, first served basis. Exhibitors must provide their own extension cord. See entry form.
Space Locations
LAKESIDE spaces are located on the pavement inside the double yellow line.
OUTSIDE spaces are located on the grass on the outside of the circle off the pavement.
Space Numbers - are on permanent reflectors at the outside edges of the street.
Booth Display Contest Prizes will be awarded for Most Congenial, Closest to Theme, and Best Decorated. This years theme is: "We Are Family" Prizes will be a free space at next years Family Days
All exhibitors must provide their own bags to bag and remove their own trash. Trash receptacles are provided for the public only.
NO AMPLIFIED SOUND will be permitted in booths - music or voice - in consideration of the exhibitors nearby.

Booth Cost

All spaces are approximately 10' x 10'
Limit of (2) two spaces per Business or Non Profit Organization
No space will be assigned until entry form is completed and all fees are paid.
Family Days is an outdoor event and no refunds will be issued. There is no rain date.

BUSINESSES - $125.00 per space (you provide all your own materials). Two space limit - Booth Package - $325.00 includes one space, tent, table, chairs, weights - Family Days will set up a tent, table and chairs for you, both days.

PLEASE NOTE: NEW NON PROFIT RATES THIS YEAR!

NON PROFITS - WITH HOME OFFICE LOCATED IN PORT ORANGE - (1) first space no charge - (you provide all your own materials) - additional space $125.00 - two space limit - Booth Package - $200.00 -includes first space - (additional space with Booth Package is $325.00) - Family Days will set up a tent, table and chairs for you, both days.

NON PROFITS - LOCATED OUTSIDE OF PORT ORANGE - (1) first space $50 - (you provide all your own materials) - additional space $125.00 - two space limit - Booth Package - $200.00 -includes first space - (additional space with Booth Package is $325.00) - Family Days will set up a tent, table and chairs for you, both days.
Entries received after Sept. 17, 2010 will be charged a $25.00 late fee.

Set Up & Break Down

Information packets will be mailed to the contact person on the entry form approximately one week before the event. These packets will contain all information necessary to set up. No space numbers will be assigned until this time. Please do not call before this time.
You will receive (1) one unloading pass with directions for entry to the circle. PASSES ARE FOR UNLOADING ONLY - THEY DO NOT ALLOW YOU TO PARK IN THE CIRCLE. Parking is available in various locations on a first come first served basis. Set up early to get the best parking spaces. Please note the entry point designated on your unloading pass - this will make it easier for you to get to your space.
All vendors are encouraged to take advantage of early set up between noon and 5:00 on Friday, October 1st. Final Set Up is between 6:30 & 8:30 am Saturday, October 2nd and Sunday, October 3rd. DO NOT LEAVE ITEMS OF VALUE OVER NIGHT!
No vehicles will be admitted to the circle on Saturday, October 2nd or Sunday, October 3rd after 8:30 am and all vehicles must be removed by 8:45 am. No vehicles will be allowed on City Center Circle during the Expo. Any vehicles left unattended on the circle during set up will be towed at the owners expense.
All exhibits and equipment must be removed Sunday night before dark. Anything left behind will be disposed of.

Food Vendors (Commercial & Non Profit)

RESTAURANTS & COMMERICAL FOOD VENDORS: $500 Flat Registration Fee
NON-PROFIT FOOD VENDORS: $200 Flat Registration Fee
Limited number of spaces available. Contact (386) 506-5935 for information.
ALL FOOD VENDORS must provide the following before space will be assigned:
- a certificate of insurance naming Port Orange Family Days as additional insured
- a Volusia County Health Department permit
Vendors must be completely self contained (provide your own generator or gas cooking equipment - no electricity or water will be available). Electrical system around the lake will not handle popcorn machines, coffee makers or other cooking apparatus - all food vendors must be self contained!!
Food Vendors must participate both Saturday & Sunday. Friday night from 6 to 11 is an optional opportunity.
All cooking must be done outside of the tent. All grills and hot cooking equipment must be roped off and kept out of traffic areas.
All trailers must fit in a 10' x 10' space (this includes length of trailer and tongue), or a second space will need to be reserved. Trailers must have only the identification of the organization reserving the space. Other logos must be covered or removed.


	Exhibitor's List Booth Location Map Map & Directions Carnival Coupon Thank you for your interest in Port Orange Family Days! Below is important information that is intended to answer most questions pertaining to event registration and set up. Please read carefully - some requirements and pricing have changed! DOWNLOADS: Print Registration Information \| Print Registration Form ONLINE REGISTRATION IS NOW CLOSED!! Please call the Family Days office at 386-506-5935 Registration Expo, Parade and Food Vendor entry forms will be available on June 1st. A completed entry form, with payment, must be received for spaces to be reserved. All registrations must be received prior to September 17, 2010. Entries received after September 17, 2010 will be charged a $25.00 late fee - No exceptions. Entry forms must be filled out completely or space will not be assigned. This is necessary to properly assign spaces. • Any equipment brought to the expo must fit in the assigned 10' X 10' space. (If you have trailers, displays, grill, etc. that is larger than 10' x 10' you will need to reserve two spaces) Non-Profit Organizations that plan to sell and/or cook food - must indicate this on the entry form. SEE REQUIREMENTS FOR FOOD VENDORS BELOW! Grills, trailers and cooking equipment can only be accommodated in a limited number of locations. There is a limit of 2 spaces per business/organization allowed. This is to insure that we have space for everyone to participate. Businesses may sell merchandise. Items sold will be limited to the normal products or services that your business sells. All businesses must provide a copy of a Business License valid in Volusia County. All Non Profits must provide a Current copy of their Internal Revenue Certification 501(C )(3) with their organizations name on it. Booth Information Spaces are approximately 10' x 10'. Nothing may be set up or stored outside of this space, nothing may be stored on, set upon, or across the sidewalks. This is to provide for emergency access by the Police and Fire Rescue Departments. If additional space is needed for any reason you must pay for a second space. To make set up and breakdown easier there will be a limited number of Booth Packages available to rent on a first come first served basis. Packages include the use of: 1 - 10' X 10' tent, tent weights, 1 - 6' table, and 2 chairs set up in your space for Saturday and Sunday. See cost information below. All materials (table, chairs, tents, weights for tents, extension cords, etc.) must be furnished by the exhibitor. Unless a Booth Package is purchased from Family Days. ALL TENTS MUST HAVE WEIGHTS FOR WIND SAFETY, NO STAKES IN THE GRASS OR STREETS. A limited amount of electricity is available around the lake. Exhibitors may purchase (1) one electrical connection on a first come, first served basis. Exhibitors must provide their own extension cord. See entry form. Space Locations LAKESIDE spaces are located on the pavement inside the double yellow line. OUTSIDE spaces are located on the grass on the outside of the circle off the pavement. Space Numbers - are on permanent reflectors at the outside edges of the street. Booth Display Contest Prizes will be awarded for Most Congenial, Closest to Theme, and Best Decorated. This years theme is: "We Are Family" Prizes will be a free space at next years Family Days All exhibitors must provide their own bags to bag and remove their own trash. Trash receptacles are provided for the public only. NO AMPLIFIED SOUND will be permitted in booths - music or voice - in consideration of the exhibitors nearby. Booth Cost All spaces are approximately 10' x 10' Limit of (2) two spaces per Business or Non Profit Organization No space will be assigned until entry form is completed and all fees are paid. Family Days is an outdoor event and no refunds will be issued. There is no rain date. BUSINESSES - $125.00 per space (you provide all your own materials). Two space limit - Booth Package - $325.00 includes one space, tent, table, chairs, weights - Family Days will set up a tent, table and chairs for you, both days. PLEASE NOTE: NEW NON PROFIT RATES THIS YEAR! NON PROFITS - WITH HOME OFFICE LOCATED IN PORT ORANGE - (1) first space no charge - (you provide all your own materials) - additional space $125.00 - two space limit - Booth Package - $200.00 -includes first space - (additional space with Booth Package is $325.00) - Family Days will set up a tent, table and chairs for you, both days. NON PROFITS - LOCATED OUTSIDE OF PORT ORANGE - (1) first space $50 - (you provide all your own materials) - additional space $125.00 - two space limit - Booth Package - $200.00 -includes first space - (additional space with Booth Package is $325.00) - Family Days will set up a tent, table and chairs for you, both days. Entries received after Sept. 17, 2010 will be charged a $25.00 late fee. Set Up & Break Down Information packets will be mailed to the contact person on the entry form approximately one week before the event. These packets will contain all information necessary to set up. No space numbers will be assigned until this time. Please do not call before this time. You will receive (1) one unloading pass with directions for entry to the circle. PASSES ARE FOR UNLOADING ONLY - THEY DO NOT ALLOW YOU TO PARK IN THE CIRCLE. Parking is available in various locations on a first come first served basis. Set up early to get the best parking spaces. Please note the entry point designated on your unloading pass - this will make it easier for you to get to your space. All vendors are encouraged to take advantage of early set up between noon and 5:00 on Friday, October 1st. Final Set Up is between 6:30 & 8:30 am Saturday, October 2nd and Sunday, October 3rd. DO NOT LEAVE ITEMS OF VALUE OVER NIGHT! No vehicles will be admitted to the circle on Saturday, October 2nd or Sunday, October 3rd after 8:30 am and all vehicles must be removed by 8:45 am. No vehicles will be allowed on City Center Circle during the Expo. Any vehicles left unattended on the circle during set up will be towed at the owners expense. All exhibits and equipment must be removed Sunday night before dark. Anything left behind will be disposed of. Food Vendors (Commercial & Non Profit) RESTAURANTS & COMMERICAL FOOD VENDORS: $500 Flat Registration Fee NON-PROFIT FOOD VENDORS: $200 Flat Registration Fee Limited number of spaces available. Contact (386) 506-5935 for information. ALL FOOD VENDORS must provide the following before space will be assigned: - a certificate of insurance naming Port Orange Family Days as additional insured - a Volusia County Health Department permit Vendors must be completely self contained (provide your own generator or gas cooking equipment - no electricity or water will be available). Electrical system around the lake will not handle popcorn machines, coffee makers or other cooking apparatus - all food vendors must be self contained!! Food Vendors must participate both Saturday & Sunday. Friday night from 6 to 11 is an optional opportunity. All cooking must be done outside of the tent. All grills and hot cooking equipment must be roped off and kept out of traffic areas. All trailers must fit in a 10' x 10' space (this includes length of trailer and tongue), or a second space will need to be reserved. Trailers must have only the identification of the organization reserving the space. Other logos must be covered or removed. Port Orange Family Days Community Trust P.O. Box 290610, Port Orange, FL 32129 Phone: (386) 506-5935 E-mail: info@familydays.com Website: familydays.com